"ppREp™ as easy as 1-2-3."

  Real Estate Document Preservation

A 3-step process developed to assist you with organizing your real estate documents:

Step 1: Gather real estate documents.

Step 2: Categorize real estate documents.

Step 3: Centralize real estate documents.

Step 1: Gather Real Estate Documents

Review our Real Estate Document Preparatory Checklist below and gather all related real estate documents for each property that you would like to centralize in our preservation portal:

  • Settlement Statement
  • Capital Improvement Expense Receipt
  • Real Property Appraisal
  • Tax Assessment Notice
  • Real Property Security System Plan
  • Land Use Revalidation Notice
  • Sewage Disposal System Certification Letter
  • Home Warranty Plan
  • Real Property Insurance Policy
  • Flood Insurance Policy
  • Life Estate Occupancy Agreement
  • Real Property Management Agreement
  • Tenant Lease Agreement
  • Real Estate Conveyance Deed
  • Proprietary Lease and Share of Stock
  • Real Estate Chain of Title Report
  • Land Plat/Survey
  • Real Property Inspection Report
  • Real Property Purchase and Sale Agreement
  • Real Property Exterior Photographs

To download your free copy of our Real Estate Preparatory Checklist, click here.

  Step 2: Categorize Real Estate Documents

Sort Multiple Property Locations:

1st  By State
2nd By City or County
  By Property Type
4th  By Physical or Legal Description

Complete Description Label For Each Property Type
(Improved or Unimproved):


Enter Physical "911" Street Name
Enter Floor#/Suite #/Apartment#
Enter County
Enter City, State, and Zip Code


123 Preservation Avenue
Chesterfield County
Richmond, Virginia 23234



Enter Acreage, Legal Description, Rural Route#
Enter Tax Map# or Parcel Identification#
Enter County
Enter City, State, and Zip Code


555.27 Acres, "ppREp" Creek, North of SR 198
TM#004-67(B) & TM #004-69(A)
Gloucester County
Gloucester, Virginia 23061

Affix Completed Description Label To Document Indexing Sheet Separator


Step 3: Centralize Real Estate Documents

Login with your "ppREp™ username and passcode to start centralizing into
DataKey  By Alethea's preservation portal.

P.O. Box 46708 · Raleigh, North Carolina 27620-6708 · (804) 304-7514 Direct ·(804) 451-1594 Fax
  pprep123@gmail.com     www.pprep123.com

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